For retreat and workshop hosts
Know what to charge before guests sign up.
When venue, food, lodging and guest payments live in separate notes, it is hard to tell whether a gathering will cover its costs. Build a plan from the numbers you know, see what to charge, then keep sign-ups, bills and due dates alongside it.
$88 one time · Lifetime access · No subscription
The work, together
Plan, track, and learn from each gathering.
One place for the decisions before you announce, the money as guests book, and the actual numbers afterward.
- 01
Set a price from your costs. See the lowest ticket price that covers each guest, your break-even average, and the price for a take-home goal.
- 02
Keep the moving pieces together. Track ticket payments, guest balances, bills, and due dates alongside the plan.
- 03
See how it went. Compare what you planned with what you tracked, then keep or duplicate the plan for another gathering.
Inside the app
What's inside
One app brings planning, tracking and results together. Build a cost-based plan and set ticket prices around break-even or a take-home goal; track paid sign-ups, guest balances and bills as they change; then compare actuals with the plan. Save plans for future gatherings, compare up to three, and export to PDF or Excel.
Before you announce
- Plan multi-day retreats. Set each cost to once, per day, or per night, and add comped staff or volunteers who eat and stay but don't buy tickets.
- Add your hours to see what your take-home works out to per hour.
- See the lowest price that covers each guest and the average your tickets need to break even.
- Set a take-home goal and get the price that reaches it, or the number of tickets you'd need at today's prices. Scale every tier to your goal in one click.
- Use Early Bird, Standard, and VIP tiers or create your own, with a heads-up when a tier costs more than it brings in.
- Set a deposit and when guest balances are due, with a reminder email a week ahead.
- Add sponsorships and add-ons like massages or private sessions, each with its own costs.
- See projected take-home, margin, break-even, and cost and profit per guest, with the math shown.
Once guests can sign up
- Enter paid tickets and money received for each tier, including deposits, plus any sponsorship or add-on income.
- Track what you've paid and what's still due for each cost type.
- See your net so far, your net after costs still due, and how many more tickets you need to break even.
- See what guests still owe and your net once everyone pays.
- Switch back to Plan any time. Nothing you enter in Track changes your projections.
Bills and dates
- Add your gathering date and when each bill is due, then check each one off as you pay it.
- See the next payment and what you'd be out if you cancel by your decision date.
- Get reminders a week before guest balances and your decision date are due.
Results
- See your Plan beside what you've tracked, cost by cost.
- Before the gathering, see where it's heading. After it, see how it went.
When you're covering the costs
- Answer one question when you start a gathering, and switch later without losing a number.
- Set a total budget and see the total cost, the cost per guest and what's left.
- Count contributions from a sponsor, a department or family, and see your share.
- Track what you've paid and what's come in, with every payment date in one place.
Charts and records
- Three live charts: the Profit Waterfall, the Break-Even Tracker, and Expense Weight.
- Save a plan for every retreat or workshop, duplicate one to start the next, and compare up to three side by side.
- Download any plan as a PDF or export it to Excel.
One-time price
$88, one time
No subscription. Pay once for lifetime access and plan as many retreats and workshops as you like.
Access
Lifetime access
Questions, answered
Clear answers before you buy.
- Who is it for?
- Retreat and workshop hosts who want to price from their costs and keep planning, sign-ups, payments and due dates together. It also works for gatherings where you are covering the costs, like a team offsite or a wedding weekend.
- What do I get for $88?
- Lifetime access to an app you sign in to and use on your own. Save a plan for every retreat or workshop you host, each with its own Plan, Track and Results. It doesn't include consulting or a planning service.
- What happens after checkout?
- MadeThis hosts checkout. The confirmation page lets you create an account or sign in, then connect the verified purchase to that account to open the app.
- How does it help me set prices?
- Enter your costs first. The pricing guide shows the lowest price that covers each guest and the average your tickets need to break even. Add a take-home goal and it shows the average for that too, and it can scale your tier prices to match.
- Can it handle multi-day retreats?
- Yes. Tell it how many days and nights you're running, and set any cost to once, per day, or per night. Add comped staff or volunteers, and their meals and beds are counted without any ticket revenue.
- Does it help me pay myself?
- Yes. Set a take-home goal, and the pricing guide shows the average ticket price that gets you there. Add the hours you'll put in to see what your take-home works out to per hour.
- Do I need all my numbers before I start?
- No. Start with the costs you know. The numbers update as you go, so the plan sharpens as your details firm up.
- Can I use it while guests are signing up?
- Yes, and that's when Track earns its keep. Enter ticket sales by tier and check off each bill as you pay it. You'll see your net after costs still due and how many more sign-ups you need to break even. Your Plan stays as it was, so you can compare.
- Can it handle deposits?
- Yes. Set a deposit and its due date. Track shows when guest balances are due and what's still owed, and it can email you a week before.
- Can I try it before I buy?
- Yes. Explore a sample retreat, or a sample team offsite if you're covering the costs, each with its Plan, Track and Results filled in. No account needed, and nothing you change is saved. The free calculator is there too if you want a quick answer first.
- Can I keep a copy of my plan?
- Yes. Download any plan as a PDF or export it to Excel.
- Can I plan more than one event?
- Yes, as many as you like. Each gathering gets its own saved plan. Duplicate last spring's retreat to start this fall's, or compare up to three saved gatherings side by side.
- What costs do hosts usually forget?
- Card processing fees and insurance, plus meals for every day of the retreat and the staff who eat with your guests. Your plan has a place for each, along with a buffer for surprises.
- Is my data private?
- Yes. Your plans are private, we never sell your data, and you can export or delete them anytime. Read the Privacy Policy for details.
- Can I get a refund?
- Purchases are final, so explore the full sample first. It runs on the same app you'd be buying. If the app doesn't work the way the sample shows and we can't fix it, email hello@therootedhost.com within 14 days of buying and we'll refund you in full. See the Terms of Service for details.
- Have a question before buying?
- Email hello@therootedhost.com and we'll help you understand whether The Rooted Host fits the gathering you're planning.
One-time price
$88 once. Lifetime access.
One payment for The Rooted Host, with no subscription. Explore the sample first if you want to see Plan, Track and Results in use.
You'll continue to MadeThis to pay $88 once for lifetime access. The confirmation page guides you through connecting access to your account. Explore the full sample first, or email hello@therootedhost.com with any questions.