The Rooted Host
Pricing, break-even, deposits, payment dates, and cost tracking for retreats and workshops
$88, one-time purchase
Secure checkout through Stripe. Explore the full sample before you buy.
Clear numbers for gatherings worth hosting.
Plan it. Price it. Keep it on track.
Made for retreat and workshop hosts who need to know what to charge before they commit. Build a plan from your real costs, then keep sign-ups, payments, bills and due dates together as the gathering takes shape.
$88 one time · Lifetime access · No subscription.
A thoughtful gathering deserves a sound plan.
Why hosts use it
One home for the math behind every gathering you host.
The groundwork is done, so you can skip the setup and step straight into planning.
Start a new gathering and the costs hosts tend to forget are already listed, with card fees and a buffer for surprises built in. Fill in what you know, and the plan sharpens as you go. Every gathering you host stays together, so last spring's retreat is right there when you plan the next one.
The Rooted Host starts with your costs, so your ticket price is built on real numbers. It shows the lowest price that covers each guest and what your tickets need to average to break even. Set a take-home goal and it shows the price for that, too. Then you can put your attention back on the people coming.
Charging enough to cover yourself is part of caring for your guests. It's what lets you host the next one.
Covering the costs instead of selling tickets?
Team offsites, wedding weekends, family reunions and school events work here too. Start a gathering, choose that you're covering the costs, and see what it will cost in total, per guest and against your budget. Contributions from a sponsor, a department or family are counted in, and your payment dates and cancellation estimate work just the same.
Explore the offsite sample01
Know what to charge before you book the venue.
Add your costs and the pricing guide shows the lowest price that covers each guest and the average you need to break even. Scale every tier to your goal in one click.
02
Set your take-home first.
Decide what you want to walk away with, and the guide finds the ticket price that gets you there. Add your hours if you want to see what it works out to per hour.
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Catch the costs that sneak up.
Meals by the day, lodging by the night, comped staff, card fees, and a buffer for surprises all go into one plan. If a ticket tier costs more than it brings in, you'll know before you publish it.
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Know what's due, and when.
Add the date each bill needs paying and when guest balances are due. Before a big payment, see what you'd be out if you had to cancel, with a reminder email a week ahead.
Why not a free template?
There are good free templates and calculators out there, ours included. They're a fine place to start. The Rooted Host keeps going after the first estimate, through sign-ups, payments and due dates, with every retreat you host in one place and the math shown for every number.
Already sell tickets through a booking platform? Keep it. The Rooted Host works alongside it.
How it works
Start with the numbers you have today.
- 01Add your costs.
Enter how many guests you expect and how many days you're running, then add what you'll spend. Each cost can be a one-time charge or added per day or per night.
- 02Set your take-home goal.
Put in what you want to walk away with. It's optional, and it shapes what the guide tells you to charge. Add your hours to see what that works out to per hour.
- 03Price it with the guide.
The guide shows the lowest price that covers each guest and the average your tickets need to reach break-even or your goal. Set your tiers to match, or scale them to your goal in one click.
- 04Track what's real.
Once guests can sign up, switch to Track and enter what's come in for each ticket tier, including deposits and balances guests still owe. Add what you've paid. It shows your net, your net once guests pay, and how many more tickets you need to break even. Your Plan stays as you left it.
- 05Keep the dates straight.
Add your gathering date and each bill's due date in the Track tab, and check each one off as you pay it. It shows your next payment and what you'd be out if you cancelled by your decision date, and it emails you a week before guest balances and your decision date are due.
The Rooted Host
Pricing
$88 once, for every gathering you host.
One payment gives you lifetime access. Each retreat or workshop gets its own saved Plan, Track and Results; duplicate an earlier plan, compare up to three gatherings side by side, and download a plan as a PDF or export it to Excel.